If you’re looking to reach new heights in your business this year, you need to get organized. In doing so, you can ensure that operations are running smoothly and that every minute is being utilized to its fullest potential. For large companies with more capital and employees, staying organized is relatively easy.
But how can you get your small business in order with such limited resources? Fortunately, it is possible. All you really need are the right tools and a bit of know-how. So, without further ado, here are 6 organizational tips for growing businesses.
Streamline Your Office
It may sound trivial, but a neat and organized physical environment directly correlates to higher productivity. Everything should have its own space, with layouts designed for maximum workflow and efficiency. Remember to tidy your desk at the end of the day. This way, your mornings will be one bit less stressful.
Since paperwork tends to be one of the most time and space-consuming components of an office, look into ways you can either store it offsite or digitize the content. This will not only save time spent managing the documents but can also increase their security. Finally, don’t forget about those cables – they shouldn’t look like Medusa’s head.
Just about any task in your business can be done better with software. Sagenine, for example, helps service businesses by providing a central platform for employee and account management. It can even automate the invoicing process, saving more valuable time. Look out for these types of packages where numerous functions are wrapped into one solution.
Improve Your Customer Support
Your customers are the lifeblood of your business but keeping them happy can take up a great deal of time and resources. To ensure that you’re reaching them effectively, you can make use of a ticketing app like Zendesk or Groove. These types of software make it easy to manage your customer support tasks.
You can see the full support history for each customer, integrate with other useful tools, automatically route new conversations, create pre-written replies and read up on reports to learn more about how you can improve your service. That said, don’t try to automate the entire process. Quality customer support always comes first.
Handle Emails Effectively
For many of us, the most dreaded part of the day comes when it’s time to answer emails. Instead of checking your inbox on a random basis, designate two specific times of the day (such as morning and afternoon) where you give your fullest attention to answering messages. This ensures that you send proper replies and your workflow goes uninterrupted.
Consider a Virtual Assistant
Keeping everything organized can be a real time-suck. Moreover, all those mundane and repetitive tasks are known to be draining, leaving you with little energy and thinking power for more important decisions. Perhaps you’ve thought about hiring a personal assistant but can’t afford to pay for one just yet.
A good solution is to hire a virtual assistant (VA) instead. These are independent, remote workers that offer on-demand services at a lower price than their in-person counterparts. Virtual assistants can help you with anything from answering emails to making strategic decisions. Find them on the likes of Upwork, Fiverr, Zirtual and FancyHands.
Utilize the Cloud
You might already know a thing or two about cloud computing and its benefits. They’re not only there for large corporations to reap, though. Even small businesses can enjoy the efficiency improvements, cost reductions, and competitive advantages that come with using the cloud, be it software or storage solutions.
Don’t hesitate to experiment with different tools and ideas that aim to help you become more organized. At the end of the day, you should develop a system that works for you.
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