A Guide for New Business Owners: Employee Payroll

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New business owners have to deal with a wide range of challenges, from setting their first job interviews to identifying possible partners to calculating payroll correctly. So, it’s easy to see why many new entrepreneurs feel overwhelmed and make mistakes that can lead to a disastrous end of the journey.

So, to make sure everything goes smoothly from the start, it’s best to have a few tools and systems in place that can help automate difficult processes like employee payroll. This way, you’ll be able to focus on other business issues as well, therefore working hard to put the basis for a solid and growing company. 

Therefore, today we’ll mention a few of these tools and methods, in an attempt to make an entrepreneur’s life a bit easier. 

Know What Constitutes Payroll

The term ‘payroll’ covers a wider array of terms. For instance, the most common forms of payroll are salaries and wages, which are the amount of money you pay your employees and the attached taxes and fees. In addition, you also have to consider things like tips, commissions, bonuses, or even benefits such as public transportation or work vehicles.  

It also helps to learn about the payroll taxes you’ll have to withhold (as the employer) and how they differ according to an employee’s permanent residence and other factors. 

Quick note: This step needs a bit of research, but it is mandatory if you want to make sure the systems you’ll put in place work to support your business. 

Use Automated Tools

Once you have all the elements of payroll in your business figured out, it is time to consider automating the process. This way, you don’t have to saddle a member of your team with an extra workload every month (calculations and payroll tax-filing can be quite tiresome). 

For instance, if you own a small business, you could use an online paystub generator that has auto-complete and calculation features for earnings and income tax deductions. Such a system can help you keep costs low (since you don’t need assistance from an accountant) and you don’t have to worry about leaking private information (these systems are secure). 

Employees vs Independent Contractors

As more and more people opt to be independent, many companies also change the consistency of their workforce. Therefore, it’s not uncommon to see teams, working on the same project, made from employees, freelancers, and independent contractors. 

However, each of these people is different in front of the law and has different rules and regulations that apply to them. For instance, employers don’t pay health insurance, social security, or unemployment taxes for freelancers or independent contractors. Still, they have to register the payments towards them as work paid. That’s why, if you have a mixed team, it’s important to know which forms are needed for each category of collaborators. Otherwise, you are bound to make costly mistakes in your tax filing. 

Wrap Up 

Nowadays, entrepreneurs and small business owners have plenty of options when it comes to tools and systems that help smooth out the process. Even more, the right tools and systems will take over basic, routine, and time-consuming tasks, and allow you to focus on getting your audience’s attention. So, it pays to invest a bit of time and money at the beginning, in order to identify the systems that work for you. 

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