Tuesday, May 28, 2024

How to Streamline Your HR Processes With Technology

The worldwide HR technology market size is forecasted to reach $39.90 billion in 2029, with a 7.5% CAGR during this period.

Human resources technology is thriving because it can help businesses to streamline, ensuring their HR processes are more efficient and giving them a competitive edge. If you don’t integrate technology into your processes, you’re only going to get left behind.  

However, you can’t simply implement technology for the sake of it. It must enhance your way of working, helping to streamline your HR processes and make them more efficient. 

With that being said, in this blog post, we’ll reveal some of the different ways you can use technology to streamline HR tasks. 

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How does technology impact HR

Technology changes how HR teams contact employees, vet potential candidates, assess employee performance, and store files. 

When used effectively, technology makes HR processes much more efficient. When used poorly, technology can get in the way of managing the business’s human resources. This is why it’s essential to ensure you don’t simply implement technology for the sake of it. You need to have a strategy. 

Some of the different ways that technology is changing the face of HR are as follows:

  1. HR is making recruitment smarter
  2. Inclusion and diversity are boosted through improved analytics
  3. HR has a more strategic role
  4. Better performance management is achieved through analytics
  5. Compliance is more sophisticated and efficient

Different ways to use technology to streamline your HR processes

Now that you’ve seen the impact that technology can make, let’s take a look at some of the ways to go about it.

  1. Implement one of the best TestDome alternatives

TestDome is software that assists you in screening job candidates by utilizing work-sample tests. If you don’t implement job candidate screening technology, you’re putting yourself at a significant disadvantage. 

While TestDome is highly popular, there are a number of disadvantages to keep in mind. This includes the fact that there are no anti-cheating or video interviewing features. You also don’t benefit from a phone support team, and the solution is not mobile-friendly. This is why we recommend looking for TestDome alternatives instead.

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Some of the best alternatives to consider include TestGorilla, The Predictive Index, HackerRank, iMocha, Coderbyte, DevSkiller, and eSkill. 

We recommend taking the time to look at the different options and their features so you can figure out which technology best suits your needs. After all, all HR departments have different ways of operating, so you need something that’s right for you. 

  1. Utilize an OKR system

Previously, managers have been in charge of employee performance tracking. Today, though, HR teams are able to use data analysis tools to their advantage. One of the most effective approaches is to install an Objectives and Key Results solution, otherwise known as OKR software. This type of tool uses predetermined objectives to measure outcomes. 

After all, if you don’t measure your team’s effectiveness in relation to your goals, how are you supposed to know if they’re performing effectively?

You can use OKRs for both individuals and teams. You can also do so on a monthly or quarterly basis to make sure every team member is performing in a manner that aligns with the business as a whole.

By doing this, you can be sure that at the end of the cycle, their outcomes can be utilized to indicate if their performance matched your business’s objectives. 

This will also mean that quarterly and annual performance reviews are much more successful, as you have a tangible and clear method that managers can utilize with other employees to achieve results. 

If you use this kind of data to make HR decisions, you remove the human element, and your HR team will have an improved view of the overall performance of each individual.

  1. Track expenses and time effectively 

Most businesses today don’t have all employees working under one roof. Instead, businesses leverage remote workers, ensuring they can have the best talent on their team, irrespective of their location. 

While this is beneficial in terms of ensuring the best project outcomes, there are a number of HR challenges presented, including associating expenses with projects, payroll, and time tracking. 

Because of this, many companies are turning to time-tracking software to keep on top of everything. This helps businesses manage people, such as outside contractors and remote workers, and keep track of what everyone is working on at any given time. 

Giving your team a central place to log their hours can benefit everyone. It’s also helpful in terms of payroll and HR keeping track of staff, ensuring they get the proper compensation for their work hours, and figuring out their vacations. 

Such tools can assist you in assigning members projects and tasks, and time to approve and review work hours, meaning you can cost allocate or bill appropriately. 

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  1. Self-service for employees

Technology also makes it possible for you to add employee self-service. While it’s vital to be responsive to employee requests, having someone in your team who answers routine questions can take a lot of time. 

Instead, by implementing self-service, you will free up your HR department to focus on other work while ensuring employees have access to the data they need.

It’ll be much easier for managers and staff to view, log, and monitor sickness absences. This means that absence data will be much more accurate, which is vital in terms of long-term absence management and putting appropriate well-being support in place and interventions for impacted employees. 

Self-service HR software will also help employees in terms of enabling employees to track and book their annual leave. Managers can approve holiday requests with ease and have complete visibility in terms of their team’s availability. 

  1. Carry out video interviews 

Video interviewing software has become exceptionally popular recently, and for great reason. This gives both parties the ability to interact visually without needing to deal with the logistics of organizing an in-person interview. 

Of course, if you’re looking to take on a remote worker, a video interview makes a lot of sense. However, it can also be highly beneficial for the early interview phase. You may want to reserve in-person interviews for the last few candidates if you do decide you want some sort of in-person interaction before you make your decision. 

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Features like screen sharing, online tests, and virtual whiteboards have made the interview process much more straightforward too.

We recommend combining online scheduling software with virtual meetings, ensuring you don’t have to go back and forth while planning this. You can also ask candidates to simply book themselves in for an interview via your online booking software.

The combination of video conferencing and online scheduling ensures recruitment is more dynamic while cutting the amount of admin time required.

  1. Outsource where necessary

Last but not least, don’t be afraid to use technology to outsource where necessary. Technology has enabled us to outsource to expert companies across the world with ease. As you’ve got a lot of responsibilities, from tax filing to employee payroll, outsourcing can help you to keep on top of everything and run your business efficiently. 

There are two chief advantages of outsourcing some of your HR tasks. The first is that you can keep up to date with all of the changes in terms of employment laws. If you don’t keep updated with such regulations and ensure compliance, you could find yourself experiencing some very serious consequences. 

When outsourcing to an expert team, they will have employees whose sole focus is to pay attention to the legal landscape and any changes that happen. In addition to this, they can audit your processes on a frequent basis to ensure nothing has slipped through the net and you’re acting in a compliant manner. 

Another reason why outsourcing some HR tasks can be beneficial is that it can save you money. The downside to human resources in any form is that this isn’t a department that generates revenue. Because of this, it’s easy for those at the top of the tree to question why the HR department is spending ‘xyz’ and bringing nothing in. This is why you may want to consider a degree of outsourcing to save some money. 

Streamline your HR processes with technology and unlock greater efficiency levels 

So there you have it: some of the different approaches you can use to streamline your HR processes. By embracing the suggestions mentioned above, you can achieve greater levels of efficiency, ensuring hiring and retention are a breeze. 


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