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How To Organize Data at the Enterprise Level

Last updated on March 7th, 2024 at 12:48 pm

In the business world, more companies and organizations rely on their online presence to run their company. Now, more than ever, businesses store vast amounts of data, which can quickly become overwhelming for companies to organize. Whether you are running a small business or a large corporation, it is essential to consider implementing an enterprise data strategy that will allow you to collect, organize, and process the data that you store. Below, we will go through some of the best ways to organize data at the enterprise level.

Compile Files in PDFs

It is crucial for businesses, especially multinational companies, to store data in a way that is accessible to everyone working for the business. In addition to this, it is a good idea for it to be simple for employees to be able to make necessary changes to data. For this reason, using PDFs to store important data in a company is ideal, as the majority of people are familiar with the format and understand how to edit them. It also means that if everyone uses PDFs to store data in a company, everyone will be on the same page, and productivity can be maximized.

One of the main benefits of using PDFs to store company data is the ability to edit them across several different platforms. You can edit PDF on iPhone and computers, meaning that you can be away from the office and still make important changes to documents without having to be in one location. This increases the flexibility of work and removes the need to travel to your computer, allowing you to continue with other tasks that you need to do. 

Outline Your Data Architecture

organize data at the enterprise level

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It is a good idea to outline your data architecture for your business as it helps you understand the data you are storing at a granular level. This includes deciding where you are planning to store the data, the type of data you want to collect, and where you will be collecting the data from. This will also encourage you to organize the data and create a structure that makes sense for your business. Without a solid understanding of the data structure you want to have within your organization, it will be challenging to create a plan to manage the data you are storing effectively. 

Define the Relationship Between BI and Your Teams

When creating your business strategy to store data, it is crucial to define the roles of the teams assigned to manage business intelligence (BI). This is especially important in larger organizations that have many different teams. If each team is following its own model that has a relationship with business intelligence that differs from the other teams, then it can be very difficult for the entire process to operate in a fashion that is standardized and streamlined. 

In an ideal structure, an organization’s business intelligence will focus on managing the platform and the data source to support and facilitate the data analyst without necessarily requiring specific knowledge of how the area it is supporting operates. The data analyst should understand the logic and structure of the specific team they are responsible for and know how the data is collected.

Establish Data Governance

Data governance refers to a set of regulations and policies that make it clear how the data owned by an organization will be collected as well as stored. This is important in ensuring data collection is accurate and of the highest possible quality. Data governance incorporates everything from setting coding standards to having specific processes for documentation and implementing the need for a set number of reviewers. It is useful to think of governance in two ways: the technological aspect and the cultural piece. The technological perspective considers which processes can be automated and which require human input, whereas the cultural perspective considers how teams will adopt and adhere to the standards created.

Reassess Regularly

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It is imperative to ensure that any system and structure you put in place to store the data collected by your company is regularly reassessed. This means reviewing your strategy every few months or perhaps annually, depending on the changes your company undergoes within a specific period. If your company grows rapidly over a short period, then it may require you to rethink your strategy to a more centralized model over a distributed one. If you introduce a new service or product that results in you collecting customers’ data that is more sensitive, you may need to adopt a more defensive strategy to ensure that any information stored is highly secure and protected against cyber attacks.

Develop Your Data Strategy Now

These are some of the best ways to organize data at an enterprise level and put your business in the best possible position for success. It is essential to take considerable time to figure out the best structure for your specific company to optimize productivity, growth, and profit.

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Adam Tanton
Adam Tanton
Adam is the Co-founder and Tech Editor for B2BNN with over 15 years experience in the enterprise technology field.