The most useful office configurations can change over time, and thus require a bit of an update. This can prove a laborious process, and is also one where a little pre-planning can make all of the difference.
When you are setting out your plan for an in-place renovation project, be prepared to have flexibility and anticipate more than a couple of bumps in the road. Office renovations where staff are to be relocated are much more straightforward, but do still require forward thinking and strategising.
Follow these four tips and lessen the stress of a massive undertaking that may not always go as planned.
- Study the floor plan prior to the work starting, and have staff review it as well. Your team members will best know where the most logical place for the photocopier is, as well as which filing cabinets should go where, and what information makes sense to be nearest the conference room. Have a short meeting where everyone gets to take a peek at the blueprints and give a bit of input. You may not have noticed that the internet enabled postage meter machine is nowhere near the necessary jack.
- It’s easier to throw it away than it is to find a new spot for it in the revamped space. When undertaking a full-scale renovation project, most desks, shelves, and cabinets will require being packed up and stored elsewhere during the process. Have staff go through their belongings, files, and other office clutter with a keen eye on the lookout for the unnecessary. Review the timeline for how long certain documents must be retained, and if the time period has come and gone, shred, recycle, and dispose.
- Get a skip. Yes, having staff pare down the paper and other office detritus is a grand idea, but make sure you’ve got somewhere to put it. Removal companies will bring a skip to the job site and take care of emptying it as necessary. The best firms offer confidential document disposal, as well as recycling and office clearing services. Contractors will handle their own debris, but anything you’ve opted to toss will not be their responsibility. Look into skip hire and encourage staff to get it filled!
- Label everything not nailed down. Packing up prior to the renovation chaos is necessary and will protect items from becoming dust covered and possibly lost or damaged. Save time on the back end by making certain that everything is properly labelled, especially if any boxed materials are to be stored off-site during the demo and construction phases of the project.
By having staff label everything and anything, boxes will be returned to their rightful owners upon completion of the project, and files will be sorted out to their appropriate location without too much headache. You don’t want staff rifling through boxes trying to determine what goes where, they should be enjoying their new and improved office space.
These tips may sound at bit intuitive, but with the massive amount of details surrounding an office renovation, you will be happy to have addressed them prior to the start of work. Undergoing an office renovation will undoubtedly be disruptive and at times incredibly stressful, but applying some good, common sense will help to minimise the impact.
Be proactive and try to anticipate problems before they arise, and enlist key staff to spearhead planning initiatives. Time spent planning and organising from the beginning will pay off in dividends when the project reaches its conclusion. Take a thoughtful look at the scheduling and planning, streamlining and editing it for effectiveness; you will be thanking yourself later for the insight and overall plan of attack that will keep the process rolling smoothly along.