If you manage or work in a team, you know how important communication is. Effective communication can help increase efficiency and productivity as well as build trust and a rapport between different members of a team. Also, proper and open communications can help make managing employees easier and facilitate innovation. Because it is so important in a large team, we will look at a few ways to improve communication and, in turn, efficiency in a large team.
Know Who Is on Which Team
The first step in improving communication in a large team is to find out who belongs to which team. Once you do this, it will be easier to encourage members of the same team to talk to each other, which can foster a working relationship between them and thereby help open channels of communication between members of the same team.
Once you have identified who belongs to which team, try to let all members of the team know each other’s roles and responsibilities. This way, every member of the team understands who is responsible for what so that they can go to them in case they need help in that specific area.
Use Platforms That Help Members of a Team Share Information
It is vital that members of the same team have one platform where they can share information such as new ideas, questions, project updates, and concerns. These platforms let every member of the team have all the information they need at the click of a button and can help team members stay in constant contact.
One area that members of a team waste a lot of time due to a breakdown in communication is when they need to attend a meeting. The meeting may be set, but they may not receive the memo, or the email may be buried under lots of other emails. To streamline this procedure, the team leader can use software that helps them easily sync Google Calendar to Google Sheets. Once this is done, all team members can be encouraged to check the spreadsheet at least once a day so they know of any upcoming meetings.
Encourage In-person Interactions
Most companies might see the time spent around the water cooler as time wasted, but that does not have to be the case. If you want to improve communication among members of the same team, it would be beneficial to encourage them to have casual hangouts wherever they can, even if not around the water cooler.
This helps members of the same team understand each other’s communication cues and styles, which can make working collaboratively easier.
Consider Allowing Anonymous Feedback
It might seem like a radical idea, but providing a platform for anonymous communication can help improve communication in large teams. When people know there will be no negative consequences to sharing their thoughts, they can be more open and honest. When a team has a tool that makes this easy, people can give honest feedback in real-time, which can help the team leader solve issues or problems before they become too difficult to handle.
Eliminate Unnecessary Meetings
This tip can help improve both efficiency and communication in large teams. When a team has to attend too many meetings where the subjects discussed are not important enough to warrant much more than an email, people start getting bored of these meetings. They then zone out, which means that the one time a team leader needs to pass important information, very few people will be alert enough to hear it. Reducing the number of meetings lets members of a team know that something important will be discussed when a meeting is called. Eliminating unnecessary meetings also saves time which can improve a team’s efficiency.
Improving communication and efficiency in large teams is all about making things personal, providing platforms that allow information to be shared easily, and providing proper channels for team members to follow in case they have something to say.
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