Creating a productive workplace is a multifaceted issue that requires a complex solution. Certain parts of that solution are organizational, but some have to do with the way the workplace is designed. Office interior design goes past aesthetics.
There are many more factors that need to be taken into account. The way you deal with this part of your business can determine how productive your team will be. With that said, here are several effective tips on how to design a productive workplace.
Start at the ‘Cellular’ Level
If we take an office and compare it to an organism, then an average employee would be its finest, yet most fundamental building block. Creating a productive micro-environment for your employees is the key first step towards creating a productive office.
Everyone needs their personal space, no matter what kind of office you’re running. Even the most open layouts have some semblance of personal space. In most cases, the desk and the area around the desk are what have a major impact on personal productivity. Standing desks have been shown to boost performance in certain industries. Other industries value a cozy cubicle. You need to find out what works for your line of work.
Find the Optimal Layout
Every workplace should reflect the type of work that’s being done inside it. An office should be a conduit of productivity, not an obstacle that your employees need to negotiate on a daily basis. Design experts over at Vestra Workspace argue that finding the right type of office layout can completely change the way an office operates. This makes perfect sense, especially when you consider different requirements in different organizations.
Creative studios that have numerous individuals working on a different part of a single project, benefit from open office spaces. Such industries simply require the ability to quickly and easily communicate with colleagues. Placing graphic designers working on the same project into individual cubicles is exactly the type of obstacle we’ve mentioned earlier.
All that being said, every industry is different in this regard and it is your job to recognize which way yours is leaning.
Light, Lights, and More Lights
Office lighting is important to the productivity and overall comfort of your employees. Low light conditions can quickly cause fatigue and are straining. Having an abundance of light is key. However, not all lights are created equal.
For one, there’s a massive difference between natural lighting and artificial lighting. Most offices are in a critical lack of the former, while they compensate with the wrong type of latter. Adding natural light isn’t easy as it depends more on the building you’re in, rather than your goodwill and motivation for change.
What you can control is artificial lighting. Aside from adding enough of it to remove any risk of fatigue, you also need to pay attention to what type of lighting you’re using. Cold temperature lights that draw more towards the blue spectrum have a distinct clinical feeling to them. You’ll find that people don’t react too well to such lights.
On the other hand, warmer temperatures of light create a feeling of comfort and coziness in the workplace. Finding the right balance takes some trial and error, but is essential for productivity.
Key Resource Management
Every line of work uses some sort of resources, whether they are digital or analog. We’re talking anything from shared databases to shared equipment that is key to getting the work done. Making these resources available to everyone who needs them is key to boosting productivity in any space.
The best way to figure this out is to outline which resources are among the most essential and define who needs access to these resources at all times. That knowledge will allow you to organize your office so that all idle time is reduced to a minimum.
We’ve mentioned quite a few factors that play into designing a productive workplace. Your ability to stay flexible is the most important factor of them all. Recognize that different parts of your organization might have different workspace requirements. In other words, if an open office layout works great for your designers, it may not work great for the accounting or legal department. Maintain flexibility at all times.
Every organization is a unique entity just like people working in it are unique. Finding the right productivity-boosting solution for an organization takes patience. Start small and be organic in your approach. See how your team is responding to various changes and use that feedback to find a path to a more productive workplace environment.
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