Hiring digital display screens can make your event much more interactive and exciting, but if you’ve never hired screens before, you probably don’t know much about how the process works.
Hiring display screens just makes sense, being much cheaper than buying them outright and saving you the hassle of setup and dismantling (most companies will do this for you). But what should you ask before you hire, and how do you guarantee value for money?
Here’s everything you should ask.
What Type Of Screens Do You Offer?
The first thing you need to know is what types of screens are offered by the hiring company. This will help you determine whether the company’s screens are suitable for the event you’re holding.
Some providers might specialize in LED walls designed for events with large crowds, while others may only hire smaller LCD displays that are intended for close-up viewing. Some companies offer both, but this isn’t guaranteed, so ask if you can’t find this info on the website.
Beyond size, you’ll also need to know if the company carries video walls, freestanding kiosks, touch screens, or mobile trailer-mounted screens. There may be a certain type of screen that suits your event best.
Are The Screens Indoor Or Outdoor Rated?
Another important question to ask is whether the company’s screens are designed for indoor or outdoor use. This will make a big difference when it comes to screen brightness and visibility.
Outdoor screens need higher brightness levels so they still look clear in sunlight. Plus, they need to be weather-resistant and able to handle rain and dust. Indoor screens don’t need to be as bright, but they should typically offer sharper resolution and better color accuracy if they’re intended for closer viewing.
You want your visuals to look their best and reach your audience effectively, which is why your provider will need to provide the right screens for your setting.
What Resolution Options Are Available?
Some companies might also offer different display screen resolutions, so be sure to ask about these when you’re discussing your project.
It’s not always necessary to go for the highest screen quality—it just depends on how you plan to use your screens. Some providers may only offer superior quality as default, but in some cases, it might be more cost-effective to go for a lower-display option, especially for a smaller screen.
Can You Help With Content Setup And Display?
While most screen rental companies will provide setup along with the screens themselves, it’s not a given.
So, if you’re not tech-forward or you just don’t want the hassle of installing your screens, connecting them with cameras, organizing display content, or whatever else is required, it’s important to ask your chosen company whether they’ll handle this for you.
Knowing that you have this technical support before and after (and possibly even during) your event means you can focus on other hands-on tasks required on the day.
What’s the Pricing Situation?
Finally, you’ll need to know in advance how much your screen rental will cost, so you can budget accordingly and avoid any unpleasant surprises down the line.
Check that the provider’s quote includes everything, including extra fees that you should know about. Also see if they charge a minimum rental period or hourly rate, which could increase your costs even for a shorter event.
